When starting a training workshop, preparation is vital. The more organized and prepared you are, the smoother your workshop will run. But if you’ve never operated a workshop before, it can be challenging to know where to start.
To help you get organized and prepared, here is a list of things to do when preparing your facility for a training workshop:
Choose the Right Location
The first step in preparing your facility for a training workshop is to choose the correct location. The location should be large enough to accommodate the number of participants, and it should also have adequate space for the workshop activities.
It would help if you also considered the accessibility of the location. It should be easy for participants to get to and from the workshop, and there should be plenty of parking available.
This way, participants can focus on the workshop content and not worry about how they will get there.
Prep the Facility
Once you’ve chosen the perfect location for your training workshop, it’s time to prep the facility. If your workshop involves some hands-on activity, it’s best to treat the floors and surfaces in the activity area. This way, participants won’t have to worry about getting dirty or damaging any equipment.
An industrial sprayed-on elastomeric polyurea can provide an extra layer of protection for your floors and surfaces. This type of coating is durable and easy to clean, making it ideal for workshop use.
In addition to protecting your floors and surfaces, you should also make sure that the facility is safe and up to code. It means checking the fire extinguishers, ensuring the exits are clear, and installing any necessary safety equipment.
Set Up the Workshop Area
After the facility is ready, it’s time to set up the workshop area. It includes arranging the tables and chairs, setting up the presentation equipment, and preparing any materials that participants will need.
It’s also a good idea to designate an area where participants can take a break or grab a snack. This way, they can have a place to relax and recharge during the workshop.
You can also set up a few fun activities or games in the break area. It can help participants stay engaged and focused during the workshop.
Incorporate Design Elements
When preparing your facility for a training workshop, don’t forget to add some design elements. Doing so can help create a more professional and polished look for the workshop.
Some simple design elements include adding a banner or poster with the workshop title, using branded materials, and incorporating branding into the workshop signage.
This way, participants will know that they’re in the right place and that the workshop is professional and well-organized.
Test the Equipment
Before the workshop begins, it’s crucial to test the equipment to ensure everything is working correctly. That means checking the sound system, the projector, and any other audio/visual equipment used.
It’s also a good idea to have a backup plan in case of equipment failure. You can still run the workshop even if something goes wrong. You can also use this time to troubleshoot any issues that may arise.
Testing the equipment ahead of time will help ensure that the workshop runs smoothly.
Prepare the Materials
Finally, you’ll need to prepare the participants’ materials during the workshop. These are the items that participants will use to complete the activities or take notes. They can include anything from pens and paper to laptops and tablets.
You should also have a few extra materials on hand if someone forgets to bring something. They won’t have to miss out on the workshop because they don’t have the right supplies.
You should also make sure that all materials are printed and up-to-date. This way, participants can follow along and get the most out of the workshop.
Keep a Recording of the Workshop
If you want to keep track of the workshop content, it’s a good idea to keep a recording of the proceedings. It can be in the form of an audio or video recording.
This way, you can reference the workshop content if needed. You can also use it as a training tool for future workshops. You can place a copy of the recording in each participant’s packet or make it available online.
Leave a Space for Feedback
Finally, you should leave a space for feedback at the end of the workshop. It can be a small corner where participants can answer a survey or drop a review in the comment box. It’s essential to get feedback so that you can improve future workshops.
You can also use feedback to make changes to the current workshop. For example, if participants suggest a different activity, you can incorporate it into the workshop.
You can prepare your facility for a training workshop by following these tips. With a bit of planning and preparation, you can ensure that your workshop is a success. So, what are you waiting for? Get started today!